WE ARE A HUD CERTIFIED LICENSED REAL ESTATE BROKER WITH TWENTY-FIVE YEARS OF EXPERIENCED IN THE REAL ESTATE INDUSTRY AND WOULD LIKE THE OPPORTUNITY TO BECOME YOUR PROPERTY MANAGER.

NEW MANAGING FIRM

INITIAL STEPS TO BE ESTABLISJED FOR YOUR CONDO, CO-OP, OR APARTMENT BUILDING:

  1. SEND NOTICES TO ALL CO-OP, CONDO OWNERS, OR TENANTS INFORMING THEM THAT A NEW MANAGING FIRM IS IN PLACE, ALSO ADVISING THEM THAT THEY MUST ADHERE TO THE NEW RULES AND REGULATIONS PRESENTED BY THE NEW MANAGING AGENT WHEN REQUIRED.
  2. PROVIDE SECURITY AROUND BUILDING PERIMETER, PERMITTING INGRESS AND EGRESS THROUGH SECURITY. A DIRECTORY SHALL BE POSTED, LISTING ALL NAMES OF OCCUPANTS.  WHEN NECESSARY, GUESTS MUST SIGN IN AND OUT, AND ALL INTERCOM SYSTEMS SHALL BE CHECKED AND MAINTAINED.  
  3. NOTIFY TENANTS TO ARRANGE APARTMENT INSPECTIONS TO OBSERVE ANY REPAIRS OR WORK THAT IS REQUIRED IN UNITS. THIS WILL ENABLE THE MANAGING AGENT TO PRIORITIZE REPAIRS THAT ARE REQUIRED THROUGHTOUT THE BUILDING. IN ADDITION, THIS INCREASES BUILDING CONFIDENCE IN THE TURN-AROUND PROCESS AND ENCOURAGES ALL TENANTS TO PAY RENT AND MAINTENANCE/COMMON CHARGES WHEN DUE, EVEN WHILE WAITING FOR UNITS TO BE REPAIRED.
  4. HEATING SYSTEMS AND MAJOR PLUMBING WILL BE SURVEYED BY MECHANICAL ENGINEER OR A LICENSED PLUMBER.   ELECTRICAL SYSTEM SHALL BE SURVEYED BY LICENSED ELECTRICIAN. FIRMS MAINTENANCE MANAGER WILL INSPECTS ROOF FOR LEAKS AND MAINTENANCE.  FIRMS MANAGING AGENT WILL FOLLOW-UP ON SERVICES PROVIDED BY OUTSIDE VENDORS.
  5. OUR FIRM WILL CONTACT BUILDING STAFF AND UNION MANAGING DIRECTOR, TO ADVISE THAT THE NEW MANAGEMENT FIRM IS IN PLACE AND WILL NOTIFY CO-OP/CONDO BOARD OR TENANTS IF WE’RE DISSATISFIED WITH THEIR SERVICES.  ACTION TO IMPROVE OR REMOVE UNION AND WORKERS WILL BE TAKEN, IF OUR STANDARDS ARE NOT KEPT.
  6. ALL NON-PAYING CONDO/ CO-OP MEMBERS OR TENANTS WILL IMMEDIATELY BE BROUGHT TO THE ATTENTION OF FIRM’S LANDLORD TENANT ATTORNEYS FOR COMMENCEMENT OF LEGAL PROCEEDINGS.

ADMINISTRATION

  1. OUR STAFF PROVIDES AN ACCURATE AND DETAILED TRACKING OF RENTAL INCOME COMMON CHARGERS AND RENTAL FEES.  WE IMPLEMENT THE NECESSARY PROCEDURES TO COUNTER ACT AND SOLVE RENT, MAINTENANCE, AND COMMON CHARGERS ARREARAGE.
  2. ALL ON- SITE PERSONNEL ARE SCREENED WITH THE UTMOST SCRUTINY, EVALUATED, HIRED AND PLACED UNDER TOP-NOTCH SUPERVISION.
  3. RENEW AND NEGOTIATE RESIDENTIAL LEASES OR MAINTENANCE AND COMMON CHARGES AS SITUATION WARRANTS.
  4. LOGGING AND DISTRIBUTION OF CONDO/CO-OP AND TENANT COMPLAINTS TO THE APPROPRIATE VENDOR.  FIRMS STAFF WILL FOLLOW-UP TO ASSURE COMPLAINTS/CONCERNS ARE REMEDIED IN A TIMELY FASHION.
  5. ASCERTAIN AND PRO CURE ALL INSURANCE COVERAGE WHEN REQUIRED.

BUILDING OPERATION AND MAINTENANCE

 

  1. FIRM WILL SECURE ANY AND ALL SERVICES PERTAINING TO THE CARE AND MAINTENANCE OF ALL UNITS, INCLUDING BUT NOT LIMITED TO:
  2. RESPONDING TO RESIDENT REQUESTS FOR ALL SERVICES.
  3. ESTABLISHING SECURITY PERSONNEL.
  4. CONDUCTING INSPECTIONS OF UNITS TO EVALUATE PHYSICAL CONDITIONS.
  5. EXTERMINATION OF VERMIN AND PESTS
  6. CORRECTION OF OUTSTANDING BUILDING CODE VIOLATIONS.
  7. MAINTENANCE OF GROUNDS, HALLWAYS, AND OTHER PUBLIC AREAS OF BUILDING.
  8. INSPECTION, INSTALLATION, AND/OR REPAIR OF ALL MAJOR PLUMBING, ELECTRICAL AND HEATING SYSTEMS.
  9. OBTAIN SMOKE AND CO2 DETECTORS WHERE REQUIRED.

BOOKKEEPING/ACCOUNTING

COMPUTERIZED SYSTEMS THAT GENERATE FINANCIAL TRANSACTIONS AND DATA PERTAINING TO EACH PROPERTY, I.E. ACCOUNTS RECEIVABLE, ACCOUNTS PAYABLE, EXPENSES, PAYROLL, STATEMENTS FOR CONDO/CO-OP AND RENTAL INCOME.